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247 BY-LAWS
248 of the
249 SEATTLE-KING COUNTY
250 VETERINARY MEDICAL ASSOCIATION
251
252 PREAMBLE:
253
254
255
256
257
258 The following by-laws shall constitute am amendment of the existing by-laws
259 as a whole and shall repeal and eliminate all existing by-laws of the
260 Association. These by-laws shall become effective immediately upon adoption
261 by the membership January 18, 1997.
262
263
264 ARTICLE I - NAME
265
266 The name of this organization shall be the Seattle ? King County Veterinary
267 Medical Association.
268
269
270 ARTICLE II - MEMBERSHIP
271
272 A. Qualifications for membership. Members shall:
273
274 1. Abide by all regulations of the Washington State
275 Veterinary Practice Act.
276
277 2. Be a veterinarian recognized by the American Veterinary
278 Medical Association
279
280 3. Have a license to practice in the State of Washington if
281 their field of employment requires licensing by state law.
282
283 B. Classification of membership. Members of the Association shall
284 include the following:
285
286 1. Active members.
287
288 a. New applicants for active membership shall submit a
289 completed application to the Chairman of the
290 Membership Committee and shall, at the same time,
291 submit the required membership dues, in U.S. funds,
292 payable to the order of the Seattle ? King County
293 Veterinary Medical Association.
294
295 b. Those fulfilling membership requirements shall
296 receive written notification of acceptance by the
297 Chairman of the Membership Committee.
298
299 c. Renewal of membership shall be accomplished by
300 payment of dues as outlined in Article V ? Dues.
301
302 d. An active member may vote, hold office, and
303 participate in the business of the Association, except
304 as provided in Article V ? Dues.
305
306 2. Complementary membership.
307
308 a. This membership status may be awarded new
309 graduates of AVMA recognized schools that have
310 passed the National Board Exam and Washington
311 licensing requirements, only during the remainder of
312 the year of their graduation, at the discretion of the
313 Board of Directors.
314
315 b. Other complementary memberships may be granted
316 for a limited time at the recommendation of the
317 Membership Committee, and upon approval of
318 the Board of Directors.
319
320 c. Persons in this membership category may attend any
321 regular or (sic ?carriage return? original document)
322 special meeting, may vote, may serve on committees
323 and may hold (sic original document)
324
325
326 3. Life membership.
327
328 a. Life membership may be extended as recognition of
329 meritorious service or accomplishment, to a member
330 of the Association, upon recommendation of the
331 Board of Directors and approval by the membership.
332
333 4. Associate membership.
334
335 a. To qualify as an Associate Member, an individual
336 must practice outside King County and be an active
337 member of his/her local veterinary medical association
338 or be 60 years of age and retired.
339
340 b. Persons in this membership category may attend any
341 regular or special meeting, but may not vote, serve on
342 committees, or hold office.
343
344 C. Removal from membership.
345
346 1. The following shall constitute sufficient reason for
347 removal from membership:
348
349 a. For non-attendance. The membership of any
350 member, who does not attend at least one (1) regular
351 meeting each calendar year, may be revoked upon
352 recommendation of the Membership Committee,
353 provided the Board of Directors approves such action
354 by a 2/3 vote of those present and voting. Such
355 member shall be notified of his/her removal from
356 membership by registered mail to his/her last known
357 address.
358
359 b. For non-payment of dues. A member more than
360 four (4) months in arrears shall be suspended from the
361 Association. Upon payment of dues for the current
362 Year, the suspended member may be reinstated as a
363 active member by the Board of Directors.
364
365 c. For conviction of any violation of the Washington
366 State Veterinary Practice Act, censure by the
367 Washington State Board of Veterinary Governors, or
368 conviction of a felony.
369
370 d. For unprofessional conduct. The membership of any
371 member who engages in unprofessional conduct may
372 be revoked upon recommendation of the
373 Membership Committee, provided the Board of
374 Directors approves such an action by a 2/3 vote of
375 those present and voting.
376
377 e. Voluntary withdrawal. A member may withdraw from
378 the Association.
379
380 2. No dues shall be refunded if membership is terminated.
381
382
383 ARTICLE III - OFFICERS
384
385 A. The elective (sic) officers of the Association shall be a President,
386 President-elect, Secretary, and Treasurer. The term of each
387 elective office shall be one year or until their successor is
388 elected.
389
390 B. Election shall be by nomination and a majority vote shall
391 elect. Elections shall be held each year, at the regular January
392 meeting of the General Membership.
393
394 C. Nominations. The Board of Directors as a whole, or its
395 designates, shall act as a nominating committee and shall
396 nominate one or more candidates for each office and obtain
397 their consent to accept the office if elected. Nominations by
398 the Board shall be announced in the newsletter prior to the
399 regular election meeting. Additional nominations may be
400 made from the floor at the regular meeting.
401
402 D. Vacancies in any office shall be filled by a member appointed
403 by the President and approved by the Board of Directors at its
404 next meeting following such vacancy. The officer appointed
405 shall serve the remainder of the term to which he/she is
406 appointed.
407
408
409 ARTICLE IV ? DUTIES OF OFFICERS
410
411 A. President. The President shall:
412
413 1. Preside at all general membership and Board of Directors
414 meetings.
415
416 2. Appoint all Standing Committee Chairpersons.
417
418 3. Act as Registered Agent of the Corporation.
419
420 4. Conduct the affairs and operations of the Association.
421
422 5. Serve as a member of the Board of Directors.
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424
425
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430
431 B. President-elect. The President-elect shall:
432
433 1. Succeed to the office of the President.
434
435 2. Perform the duties of the President in the latter?s absence.
436
437 3. Arrange programs for the general membership meetings.
438
439 . 4. Serve as a member of the Board of Directors.
440
441 5. Assume other duties at the request of the President
442
443 C. Secretary. The Secretary shall:
444
445 1. Keep permanent records of the general membership and
446 Board of Directors meetings.
447 .
448 2. Be responsible for notification of the members of the
449 place, date and time of all meetings
450
451 3. Conduct official correspondence of the Association
452 and officers.
453
454 4. Perform such other duties as directed by the President
455 and Board of Directors.
456
457 5. Serve as a member of the Board of Directors.
458
459
460 D. Treasurer. The Treasurer shall:
461
462 1. Collect all monies due the Association, either directly or
463 through the various committee chairpersons responsible
464 for collection of fees.
465
466 2. Pay all valid bills incurred against the Association.
467
468 3. Submit a financial report at each Board of Directors
469 meeting.
470
471 4. At the close of each year present a detailed statement of
472 receipts and disbursements for review by the Board of
473 Directors.
474
475 5. Submit reports and documentation to an accountant on
476 an annual basis for audit and tax preparation.
477
478 6. File the Annual Report to the Secretary of State by
479 December 1 of each year or as required by law.
480
481 7. Serve as a member of the Board of Directors.
482
483
484
485
486 ARTICLE V - DUES
487
488 A. Dues of active members shall be set by the Board of
489 Directors with the approval of the membership and shall be
490 payable on or before the first regular meeting in January.
491 Dues statements shall be mailed to the membership no later
492 than December 1 for the upcoming year.
493
494 B. Members who are three (3) months or more in arrears in the
495 payment of dues may not vote, serve on committees, hold
496 office, receive the newsletter, participate in the business of
497 the Association, or enjoy any of the other benefits of
498 Association membership.
499
500
501 ARTICLE VI ? GENERAL MEMBERSHIP MEETINGS
502
503 A. There shall be no fewer than two (2) general membership
504 meetings each year.
505
506 B. There shall be a general meeting in January of each year for
507 election of officers and approval of the budget.
508
509 C. The time and place of these meetings shall be arranged by the
510 Board of Directors except that the January meeting shall be
511 held within the geographical limits of King County.
512
513 D. Special meetings may be called by the President or by three
514 (3) or more members of the Board. Notice in writing must
515 be mailed to each member not less than ten (10) days in
516 advance of such a meeting stating the time, place and
517 purpose of the special meeting.
518
519 E. A quorum shall consist of those members present. The vote
520 of a majority of the votes entitled to be cast by the members
521 present shall be necessary for the adoption of any matter
522 voted upon by the members.
523
524
525 ARTICLE VII ? BOARD OF DIRECTORS
526
527 A. The Board of Directors shall consist of the President,
528 President-elect, Secretary, Treasurer, Delegate to the
529 Washington State Veterinary Medical Association, the
530 chairperson of each of the standing committees, and one
531 representative from each of the constituent Chapters.
532
533 B. The Board of Directors shall:
534
535 1. Supervise and care for the property of the Association.
536
537 2. Represent the Association in all legal matters in which
538 the Association, as property owner, may be required to
539 act. Two Board Members shall sign all necessary
540 documents involved in transactions.
541
542 3. Prepare a budget for the Association to be submitted to
543 the membership for their approval at the beginning of
544 each year.
545
546 4. Review the Treasurer?s annual financial report. Submit
547 a financial report to the membership at the close of each
548 year.
549
550 5. Make specific expenditures. Review and regulate the
551 activities and expenditures of all committees.
552
553 6. Nominate a slate of officers as directed in Article III.
554
555 7. Elect the Representative to the Board of Directors of the
556 Washington State Veterinary Medical Association.
557
558 8. Have the power of approval of each of the President?s
559 Standing Committee Chairperson appointments.
560
561
562 C. Meetings
563
564 1. The Board of Directors shall meet monthly except July
565 and August, the times an (sic) places to be determined by the
566 President.
567 2. Special meetings may be called at any other time as
568 requested by the President or the Chairman (sic) of the
569 Directors or by three (3) or more members of the Board
570 of Directors. Notice in writing must be sent to each
571 member at least ten (10) days prior to a special meeting,
572 stating the time, place and purpose of such a meeting.
573 3. No meeting may be held outside of King County without
574 the approval of a majority of the Board.
575 4. At the discretion of the President, a regular monthly
576 meeting may be dispensed with, but the Board must
577 meet the following month.
578 5. A quorum is one third of the number of directors. The
579 act of a majority of the directors present at a meeting
580 at which a quorum is present shall be the act of the board
582 of directors.
582 6. Any member of the Association may attend, and upon
583 invitation of the chair, discuss, debate or present a matter
584 before the Board. However, only members of the Board
585 of Directors may vote at Board Meetings.
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622 (Line numbers are off because the formatting of left columns and right columns are different)
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Formatted: Strikethrough
Robert Armstrong 3/11/10 4:59 PM
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637
638 D. Vacancy in membership of the Board of Directors,
639 for the unexpired term, shall be filled by a member
640 appointed by the President with the approval of the
641 Board of Directors at its first meeting following
642 vacancy.
643
644
645
646
647 ARTICLE IX ? THE EXECUTIVE COMMITTEE
648
649 An Executive Committee composed of the President, President-elect,
650 Secretary, and Treasurer shall be empowered to transact business of
651 the Association in an emergency in which the President does not have
652 sufficient time to call a meeting of the Board of Directors.
653
654
655 ARTICLE X - COMMITTEES
656
657 A. Standing Committees
658
659
660 1. Membership Committee
661
662 a. Board of Director), (sic) and additional members as
663 determined by the President and the Chairperson of
664 the This (sic) committee, shall be composed of a
665 chairman (sic a man) (appointed by the President and approved
666 by the committee. Committee appointments shall be
667 for one administrative year, and can be successive.
668
669 b. The Membership Committee, in addition to the
670 duties specified in Article II of these By-laws, shall:
671 (original document lists c and d as subsections of 1 rather than of b)
672 c. Solicit and encourage all qualified veterinarians in
673 the greater Seattle area and King County to become
674 and continue to be active members of the
675 Association.
676
677 d. Promote the attendance and participation of all
678 members in the activities and meetings of the
679 Association.
680
681 e. Meetings of the committee may be confidential at
682 the discretion of the chairman.
683
684 2. Professional Mediation Committee
685
686 a. This committee, shall be composed of a chairman
687 (appointed by the President and approved by the
688 Board of Directors), and additional members as
689 determined by the President and the Chairperson of
690 the committee. Committee appointments shall be
691 for one administrative year, and can be successive.
692
693 b. This committee mediates matters of ethics and
694 conduct, both personal and professional regarding
695 members of the Association in relation to each
696 other, their clientele, public or private bodies, or the
697 general public.
698
699 c. Correspondence to and from the committee will be
700 held in confidence and shall be viewed as private
701 communications. If questions arise concerning
702 possible violations of the Veterinary Practice Act,
703 the complainant shall be referred to the Veterinary
704 Board of Governors.
705
706 d. Meetings of the committee may be confidential at
707 the discretion of the chairman.
708
709 3. Continuing Education Committee.
710
711 a. This committee, shall be composed of a chairman
712 (appointed by the President and approved by the
713 Board of Directors), and additional members as
714 determined by the President and the Chairperson of
715 the committee. Committee appointments shall be
716 for one administrative year, and can be successive.
717
718 b. The Continuing Education Committee shall:
719
720 (1) Promote the further
721 education of the Association
722 members;
723
724 (2) Develop continuing
725 education programs to assist
726 member veterinarians in improving
727 their level of competence;
728
729 (3) Develop a program of
730 education and continuing
731 education for animal
732 technicians.
733
734 (4) Present a financial report to
735 the Board of Directors at the
736 Board?s monthly meeting.
737
738
739
740 4. Public Information Committee.
741
742 a. This committee, shall be composed of a chairman
743 (appointed by the President and approved by the
744 Board of Directors), and additional members as
745 determined by the President and the Chairperson of
746 the committee. Committee appointments shall be
747 for one administrative year, and can be successive.
748
749 b. The Public Information Committee shall:
750
751 (1) Promote the profession;
752
753 (2) Develop a public
754 education program;
755
756 (3) Develop and maintain a list of
757 speakers and programs related
758 to veterinary medicine to be
759 provided for interested groups.
760 (4) Edit the Association monthly
761 newsletter.
762
763 B. All other committees which may be desired shall be
764 appointed by the President at his or her discretion or
765 at the direction of the Board of Directors or the
766 membership of the Association. These committees
767 may be in perpetuity or for a limited time and
768 purpose.
769
770 C. All committees shall submit reports to and as
771 directed by the President, the Board Directors or
772 the membership.
773
774
775 ARTICLE XI - CHAPTERS
776
777 A. Number and composition of chapters.
778
779 1. The Seattle ? King County Veterinary
780 Medical Association shall be composed of
781 chapters representing geographical areas
782 within the greater Seattle area and King
783 County.
784
785 2. The number and composition of chapters
786 shall be determined by the Board of
787 Directors.
788
789 3. Additional Chapters composed of members
790 within a particular field or discipline of the
791 veterinary profession may also be
792 established.
793
794 B. Chapter Officers.
795
796 1. Each Chapter shall have a Chairman appointed
797 by the President and approved by the Board of
798 Directors.
799
800 a. The Chapter Chairman shall
801 conduct and arrange the Chapter
802 meetings and shall represent the
803 Chapter on the Board of Directors.
804
805
806 C. Chapter Membership.
807
808 1. A member may request membership in any
809 Chapter of his/her choice regardless of the
810 location of his/her practice.
811
812 2. A member may vote only in the Chapter in
813 which he/she is a member.
814
815 D. Chapter Meetings.
816
817 1. The date and number of Chapter meetings shall
818 be determined by the Chapter.
819
820 2. Members may, and are encouraged to, attend
821 meetings of Chapters other than the one in
822 which they hold membership.
823
824
825 E. Finances.
826
827 1. Chapters shall submit requests for
828 reimbursement of expenses to the Board of
829 Directors for approval, and when approved,
830 payment will be made by the Treasurer for
831 budgeted funds.
832
833
834 ARTICLE XII ? PARLIAMENTARY AUTHORITY
835
836 The rules contained in the current edition of Robert?s Rules of Order
837 Newly Revised shall govern the Association in all cases to which they
838 are applicable and in which are (sic) not inconsistent with these laws and
839 any special rules of order the Association may adopt.
840
841
842 ARTICLE XIII - AMENDMENTS
843
844 These By-laws may be amended at any regular or special meeting of
845 the Association by a two-thirds (2/3) vote of the members present and
846 voting at such a meeting; provided that all members shall have been
847 notified in writing of the proposed amendment not less than ten (10)
848 days prior to such meeting.
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